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Administrative Assistant – Engineering & Fleet

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Location:

Wilmington, Massachusetts

Job ID

2400803

This position provides all administrative and clerical support to the corporate department heads and employees under the Engineering umbrella, Fleet Management and Environmental. These functional departments provide guidance and support throughout all UniFirst locations in North America. Responsibilities of this role will provide various administrative needs such as data collection and entry, preparing reports and presentations, processing invoices, communicating to all field locations, answer phone calls, etc. This person will report directly to the Manager of Engineering Administration.

The responsibilities of this position include, but are not limited to, the following:

  • Provide support to managers and employees, assist in daily office needs, and manage company general administrative activities.
  • Processing all invoices including auditing, resolving discrepancies, tracking and payment.
  • Collect and enter data in various internal and external databases. Ensure accuracy and data integrity.
  • Provide training and support when needed to improve compliance and understanding.
  • Analyze data and develop reports, presentations, and spreadsheets.
  • Assist in managing department projects and budgets.
  • Write and distribute email, correspondence memos, and surveys.
  • Assists other Admins in Engineering during vacations or whenever other areas are short-handed.
  • Assist in developing policies and processes.
  • Provide ideas and process flows to improve compliance and mitigating risk.
  • Develop your skill sets in learning fleet and environmental compliance.
  • Performs other job-related duties as assigned.


Qualifications

This position requires the following:

  • Associates degree or greater or at least 5 years of administration experience
  • Corporate administrative experience is preferred
  • Must have excellent written and oral communication as well as customer service skills
  • Ability to work within a Team
  • Basic knowledge fleet management and DOT regulation is preferred
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, SharePoint)
  • Ability to understand and interpret data
  • Strong financial and analytical skills
  • Must be detail oriented, organized and be able to prioritize a multi-task position

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

UniFirst is an equal employment/affirmative action employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to TalentAcquisition@unifirst.com or call to let us know the nature of your request.

UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent.

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