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Administrative Assistant

Location:

Wilmington, Massachusetts

Job ID

2106640

UniFirst Corporation’s Talent Development team has an opening for an Administrative Coordinator. We are looking for an organized, resourceful administrative professional, with exceptional communication and problem-solving skills to handle the team’s operational tasks. In this role, you will field interdepartmental communications and oversee all administrative tasks for the Talent Development Team.


The Talent Development coordinator is a key team member that is committed to providing support to the four teams within Talent Development. This key individual is customer-focused and team-oriented, has outstanding communication skills, can work autonomously with limited direction at times, and is able to shift gears at a moment’s notice. Success in this role will include having exceptional written and verbal communication skills, superior attention to detail, the ability to navigate multiple priorities, and building professional relationships across multiple teams.

  • Manage all logistics for Talent Development Programs and Special Events including scheduling conference rooms, assembling materials, catering, travel accommodations, coordinating entertainment, and providing administrative support to participants.
  • Manage the department’s expense reporting and purchasing including processing invoices for payment and ordering equipment, office supplies, business cards, and signage.
  • Schedule logistics for team meetings, development programs and company events.
  • Provide coverage to company’s reception desk as needed.
  • Coordinate all logistics for new hires on the Talent Development Team and UniFirst’s LEAP program, including new hire paperwork, ordering equipment and onboarding planning.
  • Greet visitors and direct them to the appropriate parties.
  • Handle basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
  • Answer questions and finding information for leaders, team members, and vendors.
  • Ensure that the office is well-maintained, organized, and secure.
  • Assist with special projects as needed.
  • Develop and implement new policies and processes.

Qualifications

Experience

  • At least 3 years' experience in the administrative support field required.
  • Meticulous approach to administrative tasks.
  • Exceptional interpersonal, written, and verbal comunication skills.
  • Proficiency with Microsoft Office products, especially Word, Excel and PowerPoint.
  • Experience with contracts and negotiation for small and large scale events.
  • Creativity and strong problem-solving skills.
  • Solid presentation skills.
  • Strong task and time management skills.

About UniFirst

The fabric of UniFirst is woven from its very unique family culture where our Team Partners enjoy a small company feel while taking advantage of the resources and stability that come with being a 2 billion-dollar organization.

UniFirst is an international leader in the $18 billion-dollar garment services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe. We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team.

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

UniFirst is an equal employment/affirmative action employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to TalentAcquisition@unifirst.com or call (978) 658-8888 to let us know the nature of your request.

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