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Accounts Payable Specialist - UniFirst

Location:

Wilmington, Massachusetts

Job ID

1906634

The Accounts Payable Specialist is an integral part of the Corporate Accounts Payable Department which is responsible for processing more than 7,000 invoices weekly via multiple sources. UniFirst seeks an experienced, reliable and precise professional to help us properly control expenses by receiving, processing, verifying and reconciling invoices. The AP Specialist will maintain current accounts, provide guidance & support to location administrators, while reviewing invoices & expenses for policy compliance and processing timely payments. This experienced candidate should be able to analyze expenses, assign payments to proper cost centers, work with vendors & locations to resolve past due invoices and reconcile monthly vendor statements insuring our accounts remain in good standing. 

  • Review & process all invoices in accordance with company policy, and SOX requirements
  • Pay vendors bi-weekly, monitor discount opportunities, schedule & prepare checks
  • Work with Materials Management team & vendors to resolve purchase order, contract, invoice, payment or documentation discrepancies
  • Insure credits are received for all outstanding memos
  • Use rigorous logic to analyze and resolve complex issues
  • Research & Investigate returned checks, request stop payments, or purchase order amendments.
  • Process & pay employee expenses after verification of compliance and adequate support has been provided
  • Review, sort and distribute incoming mail
  • Review and process invoices submitted via the Stockroom Management System (SMS) batches in OnBase
  • Review & process invoices scanned via the Kofax Transformation Module (KTM)
  • Ensure invoices are not duplicated via consistent review
  • Accurate and manual entry of invoices as needed
  • Provide exemplary customer service by communicating and developing a rapport with assigned location administrators
  • Verify & reconcile monthly vendor statements to ensure assigned accounts remain in good standing
  • Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner
  • Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies
  • Ability to consistently meet deadlines
  • Escalate issues of concern to management
  • Perform miscellaneous tasks as assigned by supervisor


Qualifications

Experience:

  • 4-6 years of full cycle AP experience
  • 2-4 years of experience processing invoices via an OCR tool
  • Experience with two & three way match programs helpful
  • Previous experience with P2P preferred
  • Proficient MC Office skills, must be able to use excel specifically, to create reports to obtain, manipulate and or track vendor data, apply filters, and use macros
  • Willingness and desire to contribute to continuous improvement
  • PeopleSoft Financial application experience preferred
  • Basic math skills
  • Ability to multitask, work under pressure & meet deadlines
  • Strong organizational skills, accuracy, attention to detail & follow through are required
  • Strong listening, verbal and written communication skills

Education:

  • High School diploma or equivalent required, college preferred.


UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

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